PSA Birth Certificate
A Guide to Online and Walk-in Application
One document every Filipino needs to have is their birth certificate. This is an official document that details your identity, nationality, and lineage. Your PSA birth certificate is typically required if you’re applying for licenses, IDs, and official documents for school and employment purposes, among others. You can obtain this document from the Philippine Statistics Authority.
If you need a copy of your birth certificate, you’ve come to the right place. Keep scrolling through for a comprehensive guide on how to get a birth certificate online or in person.
Table of Contents
- What is a PSA Birth Certificate?
- Why Do You Need a PSA Birth Certificate?
- How to Get a PSA Birth Certificate Online
- How to Get a PSA Birth Certificate (Walk-in)
- Frequently Asked Questions
What is a PSA Birth Certificate?
A PSA birth certificate is an official document containing a person’s birth details, including their full name, gender, place of birth, date and time of birth, and parents’ basic information.
Upon birth, the doctor or any authorized medical staff files a report with the Local Civil Registry Office (LCRO) of the city or municipality where the birth occurred. The Certificate of Live Birth is then endorsed by the LCRO to the PSA for certification and printing on PSA’s security paper.
Why Do You Need a PSA Birth Certificate?
A birth certificate is a valuable piece of identification. This official document is used to verify someone’s birth. It is also the basis for evaluating a person’s legal capacity to enter into a transaction and execute a contract. Here are the common instances a birth certificate is required:
- Passport/travel purposes
- Identification (driver’s license, national ID, and other government-issued IDs)
- School requirements
- Local/foreign employment
How to Get a PSA Birth Certificate Online
For those who don’t have the time to go out and process their birth certificate application in person, you can order a copy online. PSAHelpline.ph is authorized by the PSA to issue birth certificates, and the platform helps facilitate the application procedure.
Online Application Procedure
- On the PSAHelpline.ph website homepage, click the “Order Now” button located on the right side of the screen. Alternatively, you can click the “Order Now” button in the header.
- When the next page appears, click the “Birth” button. Check the box at the bottom to accept the terms and conditions. Then, click “Continue” to proceed to the next step.
- A page will be displayed showing two options. If you are requesting your own birth certificate, select “My Own Birth Certificate.” If you’re ordering for a family member or someone else, choose “For Someone Else.” After confirming your option, click “Continue.”
- A page will appear listing the information that will be collected from you. Make sure you have the specified data on hand before proceeding with the process. Click “Continue.”
- A form will show asking you to provide vital pieces of information, namely your sex, civil status (if female), first name, middle name, last name, birth date, and the type of your government-issued ID. After completing the form, click “Continue.”
- A page will appear asking for your name and delivery address. After inputting the information, click “Continue.”
- Review the Certificate of Live Birth form and ensure all details are correct. Choose the number of copies you need. Once done, tick the “I Confirm” box.
A few reminders when filling out the form:
- Make sure your name and birthday match the details on your ID.
- You are required to present the actual ID upon delivery.
- You must receive the PSA document yourself. The courier will not release the order to anyone else, even with an authorization letter.
- You are not allowed to request a copy of your birth certificate if you are below 18 years old.
- Use an address where you can personally receive the birth certificate when it gets delivered.
Online Application Payment Fees and Options
Upon completing the online application process, you will be issued a Reference Number, which you can use to check the available payment options. The following channels accept online and over-the-counter payments:
- Palawan Express
The payment fee for one copy of a PSA birth certificate is Php365.00. You can pay through any of these payment options:
- Credit card: You can pay through Mastercard or Visa for real-time payment posting. Please note that JCB and American Express cards are currently not supported.
- ATM: Simply visit a BancNet ATM to settle the fee. Just select the Bills Payment option to complete your payment transaction. Please note that the posting of payment may take a day or two depending on the bank.
- GCash: If you have a GCash account, you can pay through the e-wallet option.
- 7-Eleven: You can visit a 7-Eleven store with a CLIQQ machine to settle the payment for your order.
- Bayad: You can pay through any of the selected Bayad outlets or TouchPay machines.
- PayMaya: For PayMaya e-wallet holders, you can pay through the app without extra charge.
To check the status of your request , click the “Check Status” tab in the header and input your 10-digit reference number.
PSA Online Delivery Reminders
- Delivery time takes three to four working days within Metro Manila. If the recipient’s address is outside Metro Manila, it will take three to eight working days to deliver the document.
- For smooth delivery of your document and for security purposes, please present one valid government-issued ID to the courier upon delivery.
- You must receive the PSA document personally. If you are not available on the delivery date, please make delivery arrangements with us by calling (02) 8737-1111, Mondays to Saturdays (excluding holidays), from 8:00 am to 5:00 pm.
- For unsuccessful delivery attempts, you may call us at (02) 8737-1111, Mondays to Saturdays (excluding holidays), from 8:00 am to 5:00 pm. You may also reach us via email at firstname.lastname@example.org or chat with us on Facebook @PSAHelpline.ph for us to check your concern.
- All undelivered documents after two attempts shall be returned to the PSA after 30 calendar days, and payments made for the documents shall be forfeited. You may place a new order by visiting PSAHelpline.ph.
How to Get a PSA Birth Certificate (Walk-in)
You or your representative can process your PSA birth certificate request in person at the nearest PSA CRS Outlet. However, there are certain steps that you need to follow first like setting an appointment schedule (see Walk-In Application Procedures below).
Here are the requirements you need to prepare:
- One valid ID
Whether you’re processing your birth certificate or someone else’s, you must present a valid ID to identify yourself and the owner of the document. Here are the IDs accepted:
- Philippine Identification Card
- Philippine Identification System Digital ID (ePHILID)
- Philippine Passport issued by the Department of Foreign Affairs (DFA)
- Driver’s License issued by the Land Transportation Office (LTO)
- Professional Regulations Commission (PRC) ID
- Integrated Bar of the Philippines (IBP) ID
- Government Service Insurance System (GSIS) Unified Multi-Purpose ID/eCard
- Social Security System (SSS) Unified Multi-Purpose ID
- Home Development Mutual Fund (Pag-IBIG) Transaction/Loyalty Card
- Voter’s ID issued by the Commission on Elections (COMELEC)
- Postal ID issued by Philippine Postal Corporation (PhlPost)
- Senior Citizen’s ID Card issued by the Office of Senior Citizens Affairs (OSCA) and/or local government units (LGUs)
- OFW IDs issued by the Department of Labor and Employment (DOLE)
- Overseas Workers Welfare Administration (OWWA) ID
- Seaman’s/Seawoman’s Book issued by the Maritime Industry Authority (MARINA)
- Diplomat/Consular ID issued by the Philippine Embassy
- National Bureau of Investigation (NBI) Clearance
- Philippine National Police (PNP) ID/Police Clearance
- Department of Social Welfare and Development (DSWD) Certification/4Ps ID
- Barangay ID/Certification with picture and signature
- Person with Disability (PWD) ID issued by the National Council on Disability Affairs (NCDA) or its regional counterpart, Office of the Mayor, Office of the Barangay Captain, DSWD Office and other participating organization with Memorandum of Agreement with the Department of Health (DOH)
- IDs issued by National Government Offices (e.g., AFP, DAR, DENR, DOH, DOJ) including Government Owned and Controlled Corporations (GOCCs)
- IDs issued by the Offices of the Local Chief Executives (Governor, ViceGovemor, Mayor and Vice Mayor)
- Tax Identification Card (TIN) with a picture and signature issued by the Bureau of Internal Revenue
- School/Student ID for currently-enrolled students, 18 years old and above, issued by reputable schools/colleges/universities recognized by the Department of Education (DepEd) or Commission on Higher Education (CHEd) signed by the principal or head of the academic institution
- Company IDs issued by private entities or institutions registered with, supervised or regulated by the Bangko Sentral ng Pilipinas (BSP), Securities and Exchange Commission (SEC) or Insurance Commission (IC)
For foreign nationals, passport issued by foreign governments AND any of the following:
a. Alien Certification of Registration (ACR I-card)
b. Immigrant Certificate of Registration
c. Special Resident Retiree Visa issued by the Bureau of Immigration through the Philippine Retirement Authority
- Authorization letter for PSA certificate request from the owner
If you’re obtaining a birth certificate for someone else, you need to secure an authorization letter from them. In particular, you will need to present the letter if you are not:
- the owner’s parent
- the owner’s spouse
- the owner’s direct descendant
- the owner’s legal guardian (if the owner is a minor)
Walk-in Application Procedure
- Get an appointment slot from the PSA Online Appointment System. On this site, you will choose the date, time, and PSA CRS Outlet for your application.
- Once you have an appointment schedule, you can go to your chosen PSA CRS Outlet on the scheduled time and date to process your request.
- Present the CRS Appointment Slip (printed or digital copy) to the Information Marshal for validation purposes.
- Get Application Form (AF) and Queue Ticket Number (QTN).
- Present/submit the corresponding fees, QTN, accomplished AF, valid IDs, Authorization Letter for PSA birth certificate request /Special Power of Attorney (SPA) and all supporting documents to the transacting window for screening and payment.
- Check the Official Receipt (OR), and count the change, if any.
- Proceed to the Releasing Area on the scheduled date and time of release.
- Present and submit the OR, valid IDs, Authorization Letter/SPA and all supporting documents to the Releasing Officer.
- Check the correctness and completeness of the received document.
1. Be at the PSA CRS Outlet at least 30 minutes BEFORE your appointment schedule.
2. Bring valid IDs (document owner/s and authorized representative) that match to the names encoded.
3. Basic Fees:
Copy Issuance, Authentication and Annotation of Birth, Marriage and Death Certificates – P 155.00 per copy, CENOMAR – P 210.00 per copy
4. Authorized representative is not allowed to delegate to another person his/her authority to request for civil registry documents.
5. An authorized representative is only allowed to request for 2 unrelated individuals.
6. MINORS are not allowed to book an appointment.
7. Securing an appointment is FREE OF CHARGE and CRS appointment slip is NONTRANSFERABLE.
8. For concerns and inquiries, transact with authorized PSA personnel only.
Frequently Asked QuestionsIs the Certificate of Live Birth the same as the PSA Birth Certificate?
No. The Certificate of Live Birth is for data entry purposes only and is an unofficial document that proves you were medically alive when your mother gave birth to you.Does the PSA have copies of birth certificates of people born before 1945?
If you’re requesting the birth certificate of someone born before 1945, the PSA will only issue you a Negative Results Certification, which means no record of the birth can be found in the PSA archives. You can use the certificate to check with the Local Civil Registrar where your birth certificate was registered.How can I correct typographical errors or wrong information in my birth certificate?
Depending on the type of correction you need (administrative or judicial), you can process the correction on your own or through a court proceeding. Certificates with clerical or typographical errors (like wrong gender or wrong date of birth) can be corrected by filing a petition with the LCRO where the birth was reported. The same applies if you intend to correct an error in your first name.
Changing of name, nationality, citizenship, parents’ name, middle name (of the child or the mother), and birth year as well as changes with the child’s legitimacy or illegitimacy require judicial proceedings for correction.Do PSA birth certificates expire?
Birth certificates issued and certified by PSA have no expiration date. However, entities such as the Department of Foreign Affairs and embassies require the birth certificate copy not to be older than six months from the date of payment.Why did I get a Negative Certification from PSA instead of the requested copy?
If you received a Negative Certification, it means that the PSA has no record of your birth in their digital and paper archives. You can use the certificate to check with the Local Civil Registrar where your birth certificate was registered.
Get a Birth Certificate Fast and Easy
If you or a loved one needs a PSA birth certificate, you can obtain one in no time through the nearest PSA CRS Outlet. But if you prefer to accomplish the task from the comfort of your home, you can do so through PSAHelpline.ph for a hassle-free online application process.
There you have it! With the guide above, you can now quickly get a copy of your PSA birth certificate. Then, you can settle your application for a passport, marriage license, or any other type of transaction that requires a copy of your PSA birth certificate!